Event Planner

City Centre Campus Jobs, Full-Time / Students' Association of MacEwan University / City Centre Campus (CCC) / Posted Jun 8th, 2018

Job Category | 30 Hours Per Week
Location of Work | City Centre Campus (CCC)

Posting expires on June 24, 2018 at 11:59 p.m.

About SAMU 

The Students’ Association of MacEwan University exists to enrich the student experience. As the collective student voice and champion for leadership and advocacy, we empower students through our programs and services, creating an engaging environment that maximizes opportunities.

Job Summary

The Event Planner assists and coordinates all aspects of complex events at SAMU, from conception to execution through direction of the Event Producer. Objectives include but are not limited to: creating diverse and appealing functions, increasing student engagement and quality of service, planning events on time, within budget and within university of parameters. The position operates in accordance to the vision, mission and values of SAMU.

Summary of Responsibilities


  • Ensure individual projects and general program needs are met
  • Collaborate with Event Producer on event set up and take down
  • Organize day of details such as, catering, programming and riders
  • Manage and support front of house operations, such as entrance, tickets, meet and greets
  • Coordinate and support volunteers throughout events


  • Support the acquisition of sponsorship as required
  • Collaborate with Marketing to support promotion of events
  • Assist with booking and coordinating with stakeholders, vendors and venues
  • Design events to meet aesthetic and branding goals
  • Liaise with other members of SAMU to ensure any project requests are completed


  • Collaborate with members of other departments within SAMU to support other events-based initiatives
  • Network and establish relationships with other stakeholders within the MacEwan community and the greater downtown community
  • Other duties/projects as assigned

Education and Experience  

  • A diploma in a relevant area or equivalent education and experience such as Event Management or Arts and Cultural Management.
  • At least 2 years’ experience in the hospitality, entertainment or event industry.
  • Experience in volunteer management and working in a post-secondary environment is considered an asset.


  • Excellent communication skills (written, verbal and interpersonal)
  • Strong computer skills and knowledge and ability to use various programs including Microsoft Office Suite.
  • Familiarity with both MAC and PC systems.
  • Ability to organize time and priorities with limited supervision
  • Ability to work cooperatively with team
  • Work flexible hours (evenings/weekends)


  • Drivers Licence and access to a vehicle
  • First Aid/CPR – Level C (requirement of the position and will provide training if necessary)

Terms of Employment

This full-time position features health and dental benefits and a great work environment. 30 hours per week. Majority are during regular office hours of 8:30 a.m. – 4:30 p.m. Hours will be flexible to accommodate the needs of events (evenings, weekends).

Application Process

Please address your application to Jaime Beagan, Director of Programs and Services. We thank all applicants for their interest in this position, but only those chosen for an interview will be contacted.

Apply Now