Job Category | Part-time, up to 20 hours/week

1 position available – contract – Aug 8th, 2023 – April 30th, 2024

Salary | $17.00/hour
Location of Work | City Centre Campus (CCC)

Posting will remain open until a suitable candidate is found

About SAMU
The Students’ Association of MacEwan University (SAMU) is a non-profit organization working independently from MacEwan University to support students. Our purpose is to enrich the student experience by focusing on their non-academic needs through an array of student-driven programs and services.

Our Vision
All students benefit from a vibrant student life and culture of empowerment.

Our Mission
SAMU builds a positive student experience by creating a place to engage and connect, being a champion for all students, and providing opportunities that allow them to get the most out of their educational journey.

Job Summary
The purpose of the Student Groups Administrative Assistant is to provide day-to-day support within the Student Groups Department, addressing inquiries from student group members and directing them to the appropriate resources. As well as aiding the Manager and Coordinator of Student Groups in their duties.

Summary of Responsibilities

Reception and Clerical Duties – 65%
• Greet, welcome, and assist students and guests in the student groups space (SA-214).
• Answer the phone and transfer calls.
• Assist with photocopying, scanning, and faxing.
• Compile and file relevant student group documents.
• Monitor student group poster boards and check the validity of posters.
• Ensure the accuracy of the information on the website and other student groups’ platforms.
• Assist with office Inventory tracking.
• Assist full-time SAMU Staff with administrative work upon request.

Office Administration – 30%
• Review and Approve student group advertising requests.
• Review and Approve student group equipment sign-out requests.
• Manage classroom and meeting space bookings for student groups.
• Assist with the planning of department-led student group events.

Other – 5%
• Assist with other projects and duties as assigned.

Education and Experience
• Current MacEwan
• Must be proficient with Microsoft Office or related software
• Excellent communication (written and verbal), interpersonal, and collaboration skills.
• Possess strong organizational skills and attention to detail.
• Embrace a growth mindset, feedback, and open communication with collaborators.
• Ability to work independently with minimal supervision and work co-operatively within a team

The following certification will be considered an asset:
• Previous experience working with student groups is an asset.
• WHMIS

Terms of Employment
Up to 20 hours/week with office hours between 9:00 am-9:00 pm. Will work around the student’s schedule.

Application Process
Please apply online and address your application to Erika Head, Manager of Student Groups. Please attach both your resume and cover letter with the application.

Application Package must include:
• Cover Letter
• Resume
• Copy of tentative Fall 2023 & Winter 2024 class schedule

We thank all applicants for their interest in this position, but only those chosen for an interview will be contacted.