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Marketing
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What type of form do you require?(Required)

Name(Required)

First Last

Email(Required)

Department(Required)

Name of project(Required)

Audience(Required)

Was this approved by your direct report/Manager/Supervisor(Required)

I Agree

What is the date of your project or event?(Required)

Please include any appropriate start or end dates.

When is preferred promotion date? We recommend 4 weeks from promotion.(Required)

Please note that promotion is dependent on size and scope of project and at the discretion of the Marketing and Communications department.

MM slash DD slash YYYY

Please provide any appropriate details about your proposed project, idea or need.(Required)

How soon would you like to meet with a Marketing representative?(Required)

Are there any collaborators on your project?(Required)

Please upload the document you need reviewed and/or edited.(Required)

Drop files here or

Max. file size: 50 MB.

Please provide a high level overview of your project (think briefly about who, what, where, when OR what the most important aspects are).(Required)

Please provide a few key words to describe your visual inspiration.(Required)

Visual Inspiration

Attach files for reference or inspiration. Pinterest boards, screenshots, etc.

Drop files here or

Max. file size: 50 MB.

* What is the problem you're trying to solve with this project?(Required)

Do you have supporting documents? (Business Case, etc)

Max. file size: 50 MB.

Are there other key points of success for your project? (Attendance #'s, high satisfaction rating on survey, etc).(Required)

What Students are you trying to target?(Required)

Are there any risks for this project that we should be aware of? (low registration means no event, weather dependent, etc) and Are there any apparent conflicts or competing events? (ex. midterms, other events, reading break, time of day, community events, etc)(Required)

Please provide details about what online platform/tools will you be using for this project/event.(Required)

Do you require tech support from Marketing?(Required)

Yes

Do you require the use of any Marketing Department Assets?(Required)

Yes

Please select the items you would like to use

Stage Backdrop

Teardrop Flags

Table Runner

Banner X-Frame

Sticker Sheets

HappyOrNot Feedback Kiosk

Color Backdrops

Temporary Tattoos

SAMU Stickers

Fridge Magnets

General SAMU Brochures

What date(s) do you require these items?(Required)

MM slash DD slash YYYY

Do you require a tech check before your event? Who will be in attendance?(Required)

Do you require a registration or sign-up form?

Yes

Is there a contest/giveaway attached to your project? Please provide details. (Marketing is also available to assist with contest creation)

Yes

Is the total value of your prizes $300 or more?(Required)

Yes

Do any of your individual prizes have a value of $100 or more?

Yes

Disclaimer: Contest rules are required if your total prizes are $300 or more. A prize claim form is required if your individual prizes are $100 or more. Marketing will provide the Supporting documents.

Does your project have a partnership or sponsor?

Yes

Please provide details about the partnership or sponsor.(Required)

This may include logo needs, social media support, moderator, etc.

Do you require any type of survey or poll as part of your project? This may include Survey Monkey or a social media poll.(Required)

This does not include any post project/event surveys that Marketing will conduct.

Yes

Please describe what your intention is for the survey and/or what information you'd like to gather.

I understand that the final design and alignment with the SAMU brand is at the discretion of the Marketing and Communications department.(Required)

I agree.

What type of assets/materials do you require? Select all that apply.(Required)

Digital

Swag

Promo Squad

Print Materials - select all that apply(Required)

Posters (11x17 in. ) - $0.40 each

Banners (72x36 in.)

Poster Pillar (22x28 in.)

Booklets (custom quote needed)

Handbill - $0.15 each

A-frame (Plastic - Services) for day of event

A frame (Metal - Events) for day of event - $30 each

A frame (Wood Sandwich Boards) for day of event

Laminated Passes - $0.65 each

Table Signage (8.5x11) - $0.20 each

Bi-fold - $0.25 each

Tri-fold - $0.30 each

Tent card - $0.30

Greeting Cards

Envelopes

Ballot Entries

Ballot Box Insert

Business Card Sized Item

Other #1

Other #2

Other #3

Posters (11x17) Quantity(Required)

Price: $ 0.28 CAD

Quantity

Banners (72x36 in.) Quantity(Required)

Price: $ 54.00 CAD

Quantity

Poster Pillar (22x28 in.) Quantity(Required)

Price: $ 0.00 CAD

Quantity

Booklets (custom quote needed) Quantity(Required)

Price: $ 0.00 CAD

Quantity

Booklets (custom quote needed) Quantity(Required)

Price: $ 0.00 CAD

Quantity

Handbill Quantity(Required)

Price: $ 0.17 CAD

Quantity

A-frame (Plastic - Services) Quantity(Required)

Price: $ 0.17 CAD

Quantity

*For directional use or for outside of SAMU Building only

A frame (Metal - Events) Quantity(Required)

Price: $ 0.17 CAD

Quantity

*For directional use or for outside of SAMU Building only

A frame (Wood Sandwich Boards) Quantity(Required)

Price: $ 0.17 CAD

Quantity

*For directional use or for outside of SAMU Building only

Laminated Passes (Artist, Staff, etc.) Quantity(Required)

Price: $ 0.78 CAD

Quantity

Table Signage (8.5 x 11 in.) Quantity(Required)

Price: $ 0.28 CAD

Quantity

Greeting Card Quantity(Required)

Price: $ 0.55 CAD

Quantity

Envelopes for Greeting Cards Quantity(Required)

Price: $ 0.22 CAD

Quantity

Ballot Entries Quantity(Required)

Price: $ 0.06 CAD

Quantity

Ballot Box Insert Quantity(Required)

Price: $ 0.28 CAD

Quantity

Business Card Sized Item (Pack of 50) Quantity(Required)

Price: $ 19.41 CAD

Quantity

Other #1

Quantity for Other #1

Other #2

Quantity for Other #2

Other #3

Quantity for Other #3

Approximate Print Costs Only (Additional fees may apply)

Digital Assets

TV Slides

Webinar/Zoom Slides

Social Media (To be determined by Marketing team)

Newsletter

Website Update

Please provide details on what items you specifically require.(Required)

Do you have any interesting ideas for social media content related to your project?(Required)

Please provide details about what you're looking for for swag including link to items, quantities and timelines.(Required)

Please provide a high-level overview of your event and any areas you'd like highlighted or promoted(Required)

Which type of set up would you prefer?(Required)

Stationed Table

Mobile

Will you be supplying promotional items (i.e. Handbill)? Note to Client: Promotional Items are required prior to Promo Squad Shift

Yes

DO YOU HAVE SPECIFIC DAYS YOU'D LIKE PROMO SQUAD TO PROMOTE YOUR PROJECT? Select all that apply.(Required)

Tuesday

Wednesday

Thursday

Will you be suppling any promotional materials (swag, handbills, etc)?(Required)

What item(s) do you need reprinted? (Handbills, booklets, name tags, etc)(Required)

Please list the quantity you need reprinted.(Required)

Do you have a preference for any additional activities?

Please list all staff that need to be added to this project.(Required)

What G/L code can we bill this project to?(Required)

When do you need this completed by? (Note: print requests require a minimum of 3-5 days depending on the print job)(Required)

Digital Marketing Request

NOTE: THIS FORM IS NOT TO BE USED IF DESIGN IS REQUIRED AS PART OF THE REQUEST

Project Name

Which do you need? (Select all that apply)(Required)

Social Media Post

Website Update

Email Newsletter Content

SAMU Building TV Ad

Describe your Social Media request and provide the content to post(Required)

Website Updates

New Website Page Request

Edit to an existing page (paste URL here)

Attach relevant files

Drop files here or

Max. file size: 50 MB.

Describe the website request

Email Newsletter Content

Date(s) of newsletter content is for

URL that content needs to link to

Image upload

Drop files here or

Max. file size: 50 MB.

Suggested Content text (note that newsletter articles are 80 words max)

SAMU Building TV Ad

Start and end date

Upload digital file (16x9 format, jpeg, png or MP4 format preferred)

Drop files here or

Max. file size: 50 MB.

Do you have any additional notes

Marketing Request - Simplified

Is the requested item for an existing marketing collateral item or a new item?

Existing marketing collateral item - No Edits required

Existing marketing collateral item that requires edits

New item

Existing Marketing Collateral

Provide Project Name

Option #1: Upload the document with the required Edits (If Applicable)

Max. file size: 50 MB.

Option #2: Provide a link to the document and describe the edits needed below

New Item

Please provide a high level overview of your project (think briefly about who, what, where, when OR what the most important aspects are).

Please provide a few key words to describe your visual inspiration.

Visual Inspiration - Attach files for reference or inspiration. Pinterest boards, screenshots, etc.

Drop files here or

Max. file size: 50 MB.

What type of assets/materials do you require? Select all that apply

Please list all staff that need to be added to this project

What G/L code can we bill this project to?

When do you need this item?

Note: A minimum of 3-5 business days is required for items with no edits. A minimum of 5-days is required for items with edits (Timeline subject to change). A minimum of 2 weeks is required for any new single item created.

SAMU In The News

Is this an upcoming or past event?

Upcoming

Past

Name of event

Date & Time of Event

Location

Description

Who from SAMU is attending

Will there be opportunity for photo/video (yes/no)

Yes

Do you require Marketing to arrange photo/video?

Who from SAMU attended?

Please attach applicable media (photos, videos, quotes, etc)

Max. file size: 50 MB.

Event Request

What is your budget for your event and the GL code?

Please describe your event and why you are hosting it

Who is your target audience for this event?

Is this event a standalone or recurring? (recurring meaning multiple times per year)

Standalone

Recurring

IF recurring, what dates this event its being offered?

Is this a multi day event?

Yes

Does your event have any partners or sponsors?

What date does this event occur?

MM slash DD slash YYYY

*Please note that we will need this from submitted 6 weeks prior to promotion of your event

Event start and end time (per day of event)

Where does this event occur?

The Lookout

Student Lounge

Table Booking (2nd floor)

Towers Pub

Other

Event Location

Please note specific location for each event date

Has the event space been booked?

Yes

When would you like to see promotions begin?

MM slash DD slash YYYY

*Please note that we will need this from submitted 6 weeks prior to promotion of your event

How many people are expected to attend?

Please describe your layout, or attach it below

Event Layout

Max. file size: 50 MB.

Has a facilities request been submitted?

Yes

Please check off the things you require

Stage

Stage Lights

Speakers

Microphone

Podium

Projector

Rectangular Tables

Round Tables

Table Cloths

Chairs

Couches

Pipe and Drape

Garbage cans

Recycling Bins

How will you track who is attending?

Registration list

Tickets (Eventbrite)

Free Flow

Invitation and RSVP

If your event has registration required, who will manage check-in?

SAMU Staff/EC or SC

Volunteers required

When you would like registration or tickets to be available to students?

MM slash DD slash YYYY

Will there be food?

No food provided

Catered

Self purchased

Will there be a bar?

Cash bar

Drink tickets

Open bar

What members of your team are involved with the operations of this event?

Please list any other departments or stakeholders involved (if applicable)

Is there anything else that was not mentioned that you would like to include in your event?

Promo Items Sign Out

Do you require the use of any Marketing Department Assets?* Marketing department assets refer to items kept by the marketing department and lent out to other departments as required.

Yes

Please select the items you would like to use:

Stage Backdrop

Teardrop Flags

Table Runner

Banner X-Frame

Sticker Sheets

HappyOrNot Feedback Kiosk

Color Backdrops

Temporary Tattoos

SAMU Stickers

Fridge Magnets

General SAMU Brochures

What date(s) do you require these items?

MM slash DD slash YYYY

DIGITAL MARKETING
- For any additions or changes to the newsletter, social media calendar or a website page. You can select one or all options in one convenient place now.
- Intended for any news or information that is not already included in a Marketing Request form
- Useful for updates/changes to service operations, special promo with MacEwan department, etc.
MARKETING CONSULTATION
- Ideal for any NEW project or ideas you’d like to discuss, outside of bi-annual strategic Marketing meetings.
- Does not apply to meetings needed for existing projects.
- If you have something new that needs new design or new wording it falls into this section.
REPRINT OF MATERIALS
- To be used for reprint of print materials that the Marketing department has previously sent to print
PROMO AND STUDENT LEADERSHIP SQUAD
- Separate form available but also integrated into main Marketing Request form so you don’t have to think about submitting it at a later date.
- Please select which squad you want.
MARKETING REQUEST
- More questions but more opportunity to expand on project!
SAMU IN THE NEWS
- Your opportunity to share your wins and accomplishments
PROMO ITEMS REQUEST
- Sign out items such as speakers, Happy or Not and more!

Marketingsuper form

Digital Marketing Request

Website Updates

Email Newsletter Content

SAMU Building TV Ad

Marketing Request - Simplified

Existing Marketing Collateral

New Item

SAMU In The News

Event Request

Promo Items Sign Out

Marketing
super form